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Frequently Asked Questions

What are your service times?

Please see our ‘Opening Times’ in the menu.

Do I have to make a reservation?

Booking is advisable but not always necessary. You can make a food reservation here. Or an accommodation booking here. 

Can I bring my dog?

We do allow dogs, anyone who has dogs with them over night will occur an additional deep cleaning charge to allow the housekeeping team to ensure that the room is thoroughly cleaned for the next guests. Please ask reception for more details.

Is there Disabled Access?

We have one easily accessible room on our bottom floor. Please explain that you require this room to reception or our accommodation team when booking.

Is there car parking at the venue?

We do have our own car park that you are free to use during your stay. We do have one Electric Vehicle Charging point in our car park.

Can I buy gift vouchers for The Shireburn Arms?

Yes we have both Gift Vouchers and Gift Experience Vouchers available to purchase on site, or you can click here to view our online vouchers. 

 

Booking your Wedding
How do I make an appointment for a wedding show around?

You can contact our Wedding Coordinators on:

Shireburn Arms – 01254826678 or [email protected]

Civil Ceremonies at James’ Places

Here at the Shireburn Arms we are licensed for civil ceremonies.

Do you provide the Registrar?

It is the responsibility of the couple to arrange for a Registrar to be in attendance on their Wedding Day. Please speak to the Wedding Coordinators at your venue for the contact details of the local Registry office and about timings for your day.

What are your maximum numbers for a Wedding?

100 seated day guests and up to 150 evening guests

Prices

All of our weddings are individually priced depending on the date and number of guests present at your wedding. For a quotation, please contact our Wedding Coordinators on the details listed above.

Payments

After the initial deposit has been paid, we ask for 50% of the estimated balance nine months prior, the total invoice is to be cleared no later than three months prior. We do understand however that you may need to add additional items onto the invoice after the three month point, we ask for this to be settled no later than one month prior. You are more than welcome to pay off a larger proportion at anytime if you prefer.

Payment can be made by cash, card, cheque or via online banking.

Wedding Accommodation
How many bedrooms do you have?

We have 21 bedrooms.

Upon booking your wedding with us, we will reserve all available rooms for the night of the wedding. You will then have full control over booking these rooms, we just need to know the final details 3 months before. Speak to your Wedding Coordinators for full terms and conditions.

Where possible, we can arrange early check-ins for you but this must be arranged prior to the day and are chargeable.

Can you accommodate children?

Yes, we have z-beds and cots available at an additional charge.

Is there additional accommodation nearby?

Yes, speak to your Wedding Coordinators for more details. If guests staying elsewhere wish to join you for breakfast the following morning – please speak to your Wedding Coordinators.

About Your Day
Do you provide a venue dresser?

We do not provide a venue dresser. Your Wedding Coordinators will discuss how the building will be presented with you at the time of booking. If you feel a venue dresser is required you are welcome to organise this yourself.

Do you provide a cake stand and knife?

Yes, all our venues provide a cake stand and knife.

Can we have confetti?

Yes, as long as it is biodegradable. We do not allow confetti cannons.

Can we supply our own food?

You are required to use our team of in-house Chefs for your Wedding Breakfast but please speak to your Wedding Coordinator if you have any religious catering requirements.

Please speak to your Wedding Coordinator about the evening supper and any extras such as candy carts.

Can we give alcoholic favours?

Yes, we just charge a corkage fee, please speak to your Wedding Coordinator in advance.

Can we have external suppliers?

Yes, please speak to your Wedding Coordinators regarding access and collection times, along with what relevant insurance documents are required.

Can we have fireworks?

Due to our location and neighbouring properties we are unfortunately only allow silent fireworks. If you are wanting to have silent fireworks please discuss this with your coordinator as a donation needs to be made to the neighbouring farmer for use of his field – this donation is then made to Macmillan Nurses. We are also unable to accommodate Chinese lanterns being set off.

When can we drop wedding items off at the venue?

Any table decorations, table plan, name cards etc. can be dropped off either the day prior or on the morning of your wedding. Please package ALL items table by table with clear instructions to enable our team to set up your tables correctly. Although we will do our upmost to store everything in a safe environment, we will not be held responsible for anything misplaced or broken.

Chair Covers

We have beautiful chairs however should you require them, chair covers can be hired from your venue dresser.

Will the happy couple be able to get ready at their venue on their wedding day?

Where possible we will do our utmost to provide a room for you to get ready in. Please speak to your Wedding Coordinators for further details on this.

Tables & Wedding Breakfast
Table Layouts

We suggest between 8 and 12 guests per table. Tables are either 5ft or 6ft in size and a top table of 10 would be 18 ft in length.

Meal Choices

You are able to choose two starters, main courses and desserts, with an additional Vegetarian option for each course. If you choose to offer a choice to your guests we require a full list of guests’ meals per table, no later than one month before your wedding along with any dietary requirements there may be. The choice of each person’s meal must also be written on the back of the name cards that are placed on the tables during the wedding breakfast, provided by the happy couple.

Throughout the year we offer taster events, this is your chance to come to taste the dishes you like and the wine too. These are additional to the wedding package and you can bring as many guests as you like.

Table Centrepieces

We have centrepieces which you are more than welcome to use on the day, along with mirror plates and tealights too. For measurements etc, please speak to your Wedding Coordinators.

Timings of the Wedding Breakfast

Dependent on guest numbers we allow approximately 2 hours for the meal & 30 minutes in total for the speeches.

Receiving Line

Dependent on guest numbers we allow approximately half an hour for this to happen before the meal is served.

The Evening Reception
Evening Reception

We require approximately one hour (depending on the number of guests) to turn the venue around for the evening. During this time your guests may use any other rooms/spaces within the venue, gardens or residents may go up to their rooms. If you choose to have a band for your evening entertainment we may require longer but this will be discussed with you.

Evening Entertainment

We are happy for you to bring your own entertainment.  This may be a band or a singer, for example. All we ask is that they provide us with a current Public Liability Insurance certificate. Please be aware of the space available when booking your entertainment. Any entertainment booked needs to be made aware by you that we operate a noise limiter at each of our venues due to nearby residents.

Evening Supper

We suggest that the best time to serve the evening supper is around 9.30pm. Food is served for a maximum of one hour and then cleared away. There are several options to choose from, supplements apply dependent on your menu choice. Please ask your Wedding Coordinators for further details.

During the evening celebration, what time will the bar stay open until?

Last orders will be given at 12:15 am with the bar closing at 12:30 am.

A bar will then re-open at 01:00 am for residents only, at the Bar Manager’s discretion.

Wedding Insurance
Do I need Wedding Insurance?

Yes we require you to have Wedding Insurance. The average cost of a wedding these days is around £20,000. Many people will spend much less than this and others much more, but everyone getting married has something in common – in paying for their big day they are making one of the largest financial investments of their lives.

After buying a house or a car, the other significant financial commitment in most people’s lives will be their wedding day or civil partnership.